Thinka’s ‘Set Priorities’ Workshop
We might think priority setting is easy–it’s just a to do list, right? Well, not exactly. Setting priorities thoughtfully takes a bit more than just grabbing some paper and a pen. It’s about strategic thinking, sorting, synthesising and, moving things into action. Getting the right things in the right order to be done at the right time.
What teams will explore
- The value of the ‘quick win’ for momentum
- Strategic thinking and sizing tasks up
- Sorting and synthesising–right time, right
- How to tackle avoidance tendencies
- The ‘2 Ps’: procrastination and perfectionism
What teams will apply
Ability to identify and act on the quick wins Skills for strategising and designing workflows A model for sorting and synthesising effectively Why we avoid tasks and how we can fix this
- Techniques for breaking through the ‘2 Ps’
In this fast-paced, complex world of work, teams are juggling multiple priorities and responsibilities. When you have a team that is proficient in time management techniques, goal setting and priority management, you’re better able to achieve outcomes. Employees are often dealing with competing priorities and need effective training programs and tools to manage this complexity. The purpose of this workshop is to prepare teams with personal productivity tools they can take away and apply on the job immediately.
Working with organisations in Melbourne, Sydney and across Australia, we know that teams need personal productivity training to help with the unique challenges they’re facing, like:
- Increased responsibility: More and more, employees are given greater responsibility and autonomy than ever before – especially in hybrid working environments. Team members are expected to take ownership for managing projects and tasks and be accountable to results. Employees who can manage their time and prioritise will cope better in this type of working environment.
- Work-life balance: Balancing work and personal responsibilities is challenging but employees skilled in time management and priority setting strategies can maximise personal productivity. This gives them an edge on dealing with multiple priorities and delivering on responsibilities in both work and life.
- Complex world of work: Living in a ‘VUCA’ (volatile, uncertain, complex and ambiguous) environment means that teams need to be able to cope with multiple tasks and constant challenges. Covid recovery, economic instability and hybrid working have all changed the way we experience work. Productivity skills help us balance priorities and keep stress at bay.
- Constant upskilling: Professional development is not an event and upskilling is continually required in a world of work that is constantly evolving. Employees need to continue to learn and elevate skill levels, so they must manage their time effectively to include upskilling as part of their work rhythm.
- Less time: In the current work context, there is a perception that there is ‘less time’ for tasks – because employees are often spread across different roles, teams or projects. There is a lot of flexibility required in modern workplaces that can make it feel like there’s ‘less time’ for everything. Good personal productivity techniques help employees see that it’s more about good prioritisation and organisation and less about time.
Overall, these challenges can make it more difficult for teams to achieve outcomes without prioritisation and productivity skills. However, with the right support such as this workshop, coaching sessions, and support tools, employees can thrive in this complex world of work.
With the help of this workshop, skills that teams can put in place to enhance performance include:
- Personal development: This involves the ability to recognise and regulate one’s own emotions and overcome defeating behaviours like procrastination. Employees can improve their personal development by engaging in reflection, by seeking feedback, and by challenging themselves not to engage in ‘time wasters’ and use time well.
- Priority setting: Time efficient employees successfully manage tasks and responsibilities to stay focussed on priorities and goals. Employees can develop this kind of skillset by identifying high value versus low value tasks, clarifying expectations and deadlines, and flexing and adapting where needed. Simple and effective project management principles can be applied to managing one’s own workflow, not just to team projects.
- Teamwork: Collaboration and teamwork contributes to a good productivity strategy when goals and outcomes are shared. Work is evenly distributed relative to people’s strengths, so team members are working productively and applying energy to the right tasks.
- Critical thinking skills: When employees engage in better decision-making because of sound critical thinking skills, it helps to reduce inefficiency. They properly assess problems or challenges to decide on an action plan. Critical thinkers can also talk themselves out of moments of procrastination and uncertainty.
- Becoming active learners: Active learning is a critical skill for employees in today’s work environment, as they often need to upskill quickly to keep up with expectations. Employees who stay committed to being active learners continuously apply what they’ve learned on the job, increasing productivity and output.
By developing competencies in these practical skills, teams can improve productivity to handle multiple priorities and responsibilities in the workplace.
What is Productivity Training?
Thinka’s ‘Set Priorities’ workshop is specifically designed for teams to develop skills in managing behaviours and multiple tasks to improve productivity. It aims to provide participants with the skills, tools and confidence necessary to manage increasingly complex work environments. Our experienced facilitators have worked with teams across Australia and draw from case studies and shared experiences to offer meaningful advice, practical strategies, and stories to learn from.
Why should my organisation offer Productivity Training?
Being part of this workshop can help teams improve their communication skills and ability to use their time wisely and manage multiple priorities. It can also help participants to break through self-defeating behaviours like procrastination that might be holding them back. The workshop experience is designed to help teams learn from each other and see how they might help each other apply time management and prioritisation techniques.
Who can attend Productivity Training?
This workshop is designed for teams. The skills we focus on build competency in prioritisation and personal productivity techniques that are more than just apps, ‘to do lists’ and ‘SMART goals’. However, this training can be easily customised for emerging leaders, frontline leaders, or middle management as well. A team leader might want to be involved in the session with their team too.
Is Productivity Training only available in person?
This workshop can be delivered face-to-face on-site, or in a virtual or hybrid format; depending on the organisation’s set-up and workspace. It is a highly interactive session, typically made up of strategies, discussions and a series of activities to support on the job application. The training can be complemented with coaching sessions with a Thinka coach. Coaching plays an important role in challenging old behaviours and developing new behaviours in enhanced personal productivity. Organisations might also opt for a blended program that makes use of eLearning modules and other forms of media as part of an online course.
Workshop Case Study
Managing Workload, Productivity & Prioritisation with Mattel APAC
1. What was the objective?
Mattel wanted their employees to empower themselves to enhance skills in time management, productivity and prioritisation. Learning outcomes were about helping employees to manage their workload, boost their productivity, and organise their workflow with greater effectiveness.
2. How did we do it?
The key learning areas in this workshop included understanding how to design productive working rhythms, how to juggle different workflow requirements, and how to apply the ‘tiny habits’ principle to workflow management strategies.
3. How was it integrated and what were the results?
The learning was integrated through self-assessments, activities, polls, videos and other interactive elements in the workshop, linking back to participants’ roles at work. This meant we could encourage participants to think about their own jobs and how they can be accountable for their own time, productivity, and prioritisation at work.