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Time Management Training

Jarrad Asquith
Kaitlyn Loft

By Jarrad Asquith, Faciliator, and Kaitlyn Loft, Learning Designer,
1 January 2024

Thinka’s ‘Manage Time’ Training

There are two sides to this ‘time management’ coin. It’s about both maximising the hours in a day and keeping energy levels healthy. Teams who recognise the importance of both are better placed to avoid burnout and produce quality work with efficiency. Figuring out the working rhythm that fits best gives teams the autonomy they need to excel.

What teams will explore

  • The value of focus and mono–tasking
  • Circadian rhythms and the ‘golden hours’
  • Mindfulness for increased productivity
  • Time tweaks like the ‘one touch rule’
  • Why perfectionist mindsets hinder success

What teams will apply

  • Mono-tasking principles for focused work
  • Matching of tasks to most productive times
  • Mindfulness techniques for focus
  • Simple strategies for time management
  • An ability to ‘catch’ perfectionism

We recently had the pleasure of working with Thinka, and the experience was nothing short of exceptional. From start to finish, the customer service we received was beyond expectations. The team members we worked with were friendly, knowledgeable, and always willing to go the extra mile to ensure our satisfaction. Throughout the training, the instructor was highly skilled and knowledgeable, providing us with valuable insights and real-world examples that helped the whole group to understand the material thoroughly.

Angela Gaylard, Youth Projects
Workshop Skill

Time management skills fire up productivity, lead to employees achieving personal and professional goals, and contribute to a focussed working environment unaffected by distractions.

We all know time management is an important human skill – but where to start? Like anything in life, whether it be a new exercise regime or diet, the aim is to start small and build consistent habits over time. The same goes for time management. You need to apply strategies in a sustainable, systematic way so you’re not overwhelmed.

To help, we’ve identified six ways you can start to maximise your time management skills right now.

1. Micro Goals & Rewards

Throughout the day, set small goals you know you’ll be able to achieve. Once you’ve achieved the first small goal, reward yourself with something like a 10 minute break or a nice cup of tea. Positive reinforcement works wonders in habit-building!

2. Mono-task, Don’t Multi-task

Multi-tasking contributes to a slowing down of your output and more errors, as you switch between tasks and your brain has to keep playing catch-up. Give one task your undivided attention. You’ll be surprised at how much more you’ll get done.

3. Choose Your Time Wisely

Are you a night owl or a morning person? How you function and when you function best can have a big impact on effective time management. For example, if you know your brain is most active between the hours of 8am – 11am, use this time to do your best thinking.

4. Win the Morning, Win the Day

Starting your day off on the right note can make a big difference to how the rest of it will unfold. Create a positive and productive morning routine without distractions. Get outside into the fresh air, read a few pages of a leadership book, or simply listen to your favourite upbeat music while make a hearty breakfast.

5. Kill Distractions

If you really don’t need it, remove your personal phone from your workspace when you’re focussing or at least turn off any personal notifications from social media apps. Procrastination will eat up time, fast.

6. Link Your Actions to Your Goals

Write down what high-value activities will bring you closer to your goals (and those of your team or project) and focus on them. This will keep your priorities top of mind and on track – so you’re not spinning your wheels.

Focussing on just one of these can make a big difference.

There are plenty of time management techniques used by highly successful leaders to maximise their own and their team’s productivity. We’ve condensed some of the more popular techniques into these easily digestible videos.

Workshop Purpose

Time management skills are essential in fast-paced, modern work environments where employees are juggling multiple priorities. When you have a team that is proficient in time management techniques, goal setting and decision-making, you’re better able to achieve outcomes. In this increasingly complex world of work, employees are dealing with more than one task and need effective time management tools. The purpose of this workshop is to prepare teams with time management strategies they can take away and apply on the job immediately.

Working with organisations in Melbourne, Sydney and across Australia, we know that teams need to flex across different tasks and multiple challenges. Here’s a few of them:

  1. Increased responsibility: More and more, employees are given greater responsibility and autonomy than ever before – especially in hybrid working environments. Team members are expected to take ownership for managing projects and tasks and be accountable to results. Employees who can manage their time and prioritise will cope better in this type of working environment.
  2. Work-life balance: Balancing work and personal responsibilities is challenging but employees skilled in time management strategies are better able to flex and juggle across both. This gives them an edge on dealing with multiple priorities and delivering on responsibilities in both work and life.
  3. Complex world of work: Living in a ‘VUCA’ (volatile, uncertain, complex and ambiguous) environment means that teams need to be able to cope with multiple tasks and constant challenges. Covid recovery, economic instability and hybrid working have all changed the way we experience work. Time management skills help us balance priorities to stay productive and keep stress at bay.
  4. Constant upskilling: Professional development is not an event and upskilling is continually required in a world of work that is constantly evolving. Employees need to continue to grow competencies and stay current, so they must manage their time effectively to include upskilling as part of their work rhythm.
  5. Less time: In the current work context, there is a perception that there is ‘less time’ for tasks – because employees are often spread across different roles, teams or projects. There is a lot of flexibility required in modern workplaces that can make it feel like there’s ‘less time’ for everything. Good self-management techniques help employees see that it’s more about good prioritisation and organisation and less about time.

Overall, these challenges can make it more difficult for teams to achieve outcomes if they’re not skilled in time management and prioritising. However, with the right support such as this Time Management Training Course, coaching sessions, and time management tools, employees can thrive in this complex world of work.

Workshop Benefits

With the help of this Time Management Course, skills that teams can put in place to enhance performance include:

  1. Personal development: This involves the ability to recognise and regulate one’s own emotions and overcome defeating behaviours like procrastination. Employees can improve their personal development by engaging in reflection, by seeking feedback, and by challenging themselves not to engage in ‘time wasters’ and use time well. 
  2. Priority setting: Time efficient employees successfully manage tasks and responsibilities to stay focussed on priorities and goals. Employees can develop this kind of skillset by identifying high value versus low value tasks, clarifying expectations and deadlines, and flexing and adapting where needed. Simple and effective project management principles can be applied to managing one’s own workflow, not just to team projects. 
  3. Teamwork: Collaboration and teamwork contributes to a good time management strategy when goals and outcomes are shared. Work is evenly distributed relative to people’s strengths, so team members are working at their best and applying energy to the right tasks. 
  4. Critical thinking skills: When employees engage in better decision-making because of sound critical thinking skills, it helps to reduce inefficiency. They properly assess problems or challenges to decide on an action plan. Critical thinkers can also talk themselves out of moments of procrastination and uncertainty. 
  5. Becoming active learners: Active learning is a critical skill for employees in today’s work environment, as they often need to upskill quickly to keep up with expectations. Employees who stay committed to being active learners continuously apply what they’ve learned on the job, increasing efficiency and output.

By developing competencies in these practical skills, teams can grow capability in time management to handle multiple priorities in the workplace.

Workshop FAQs

What is Time Management Training?

Our Time Management Training Course is specifically designed for teams to develop skills in managing tasks and energy levels. It aims to provide participants with the skills, tools, resources and confidence necessary to manage increasingly complex work environments. Our experienced facilitators have worked with teams across Australia and draw from case studies and shared experiences to offer meaningful advice, practical strategies, and stories to learn from.

Why should my organisation offer Time Management Training?

Being part of Time Management Training can help teams improve their ability to use their energy wisely, manage multiple priorities and collaborate better. It can also help participants to break through self-defeating behaviours like procrastination that might be holding them back. The workshop experience is designed to help teams learn from each other and see how they might help each other excel in applying time management techniques.

Who can attend Time Management Training?

This Time Management Training Course is designed for teams. The skills we focus on build competency in time management techniques that are more than just ‘to do lists’ and ‘SMART goals’. However, this training can be easily customised for emerging leaders, frontline leaders, or middle management as well. A team leader might want to be involved in the session with their team too.

Is Time Management Training only available in person?

This Time Management Training Course can be delivered in an in-person, virtual or hybrid format; depending on the organisation’s set-up. It is a highly interactive session, typically made up of strategies, discussions and a series of activities to support on the job application. The training can be complemented with coaching sessions with a Thinka coach. Coaching plays an important role in challenging old behaviours and building fresh confidence and capability in each of the participants. Organisations might also opt for a blended program that makes use of eLearning modules and other forms of media as part of an online course.

Workshop Case Study

Mattel APAC
Managing Workload, Productivity & Prioritisation

 

1. What was the objective?

This workshop was originally delivered in 2021 and after it proved to be effective, it was delivered again in 2022. Mattel wanted their employees to empower themselves to enhance time management skills in productivity and prioritisation. Learning outcomes were about helping employees to manage their workload, boost their productivity, and organise their workflow with greater effectiveness.

2. How did we do it?

The key learning areas in this workshop included understanding how to design productive working rhythms, how to juggle different workflow requirements, and how to apply the ‘tiny habits’ principle to workflow management strategies.

3. How was it integrated and what were the results?

The learning was integrated through self-reflections, activities, polls, videos and other interactive elements in the workshop, linking back to participants’ roles at work. This meant we could encourage participants to think about their own jobs and how they can be accountable for their own time, productivity, and prioritisation at work.

Workshop Outline

Delivery Options

See Demo

Key Outcomes

1. Team members who can deal with procrastination and perfectionism.

2. Team members who can design productive working rhythms.

3. Team members who can apply strategies to regulate bad habits.

4. Team members who use ‘tiny tweaks’ to improve consistently.

5. Team members who can apply a focused working approach.

Target Audience

Teams
Leaders

Learning Approach

Experiential and application based learning

Workshops to pair me with:

Set Priorities

Getting the right things in the right order to be done at the right time.

Build Productive Teams

Practise Mindfulness

Making the conscious choice to become more aware, present and available.

Train Teams in Mindfulness

Our in-person workshops maximise opportunities for robust conversation, experiential activities and intensive group work. This is no ‘death by PowerPoint’ experience – our facilitators are skilled in presenting and leading immersive experiences that get the most out of people. Supported by multimedia, attractive takeaway pages and practical strategies for using back on the job – our in-person workshops build a formidable bridge between exploration and application. We have a 10 person minimum for an in person workshop.
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Our virtual workshops breathe fresh life into the online experience with their almost ‘radio show’ feel. Our expert facilitators use a combination of multimedia, questioning techniques and break out activities to target micro-skills – with a focus on application. Supported by an online platform hosting custom-built workshop materials, participants can be assured of a lively, dynamic session that has a distinct bias to action. We have a 6 person minimum for a virtual workshop.
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This audience includes team members who are developing skills to perform their role with greater capability. The skills are geared toward increasing personal and professional effectiveness and are transferable across different contexts – making them last as they move through their career development journey.
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This audience includes ‘middle management’ leaders who support team members in capability building. The skills are geared toward increasing leadership effectiveness and driving performance in team members in modern work contexts. These skills are flexible and built to grow with individuals as they evolve in their leadership journeys.
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Thinka believes that every learner needs to walk away being able to do something differently once they’ve engaged in a learning solution. The real power is in every individual applying their learning. Our behaviour-based methods, supported by the latest research, are key to making the steps for change relevant and realistic.

Thinka supports with methods like storytelling, experiential activities or rich questioning, but ultimately, we know the integration between solution and real world is the most crucial part of the learning experience. That is why we look for ways to ‘build a bridge’ between the solution we provide and what happens back out on the job.

Whether it’s an application template, a set of strategies, some tips or a ‘how to’ model – we work hard to provide every learner with not just information but the tools they need to make a real difference.

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